Under the leadership of the Disaster Response Director, the Logistics Manager will provide logistical support for all Field Investigations and Response (FIR) activities. This support includes but is not limited to securing facilities, supplies and equipment, coordinating travel and establishing and managing vendor relationships and researching new equipment and tools to ensure successful response capabilities. The Logistics Manager will manage logistics for national field responses, meetings, and trainings. He or she will also be responsible for overseeing the Transport and Equipment Coordinator in maintaining and expanding fleet of vehicles, ensuring the fleet and technical equipment and supplies stay in a state of readiness for rapid response. In addition, the Logistics Manager will provide leadership during natural and man-made disasters as part of the Field Team.
- Provide logistical support for Field Investigations and Response Department activities. This includes but is not limited to securing all necessary supplies and equipments needed to execute operational plans in the field. Coordinate non-response events as needed. These events primarily include training, presentations and workshops. Coordination involves identifying and sharing all relevant travel information (airports, hotels and other appropriate local information), prioritizing cost effectiveness and practicality.
- Serve as primary coordinator and point of contact for FIR staff training appropriate personnel, including preparation for, on-site logistics, and post-training follow-up. This includes but is not limited to site selection; negotiating with partners and vendors; outreach; securing cost-effective accommodations and ground transport coordination.
- Pre-response: Work closely with Response Partner Manager and Volunteer Coordinator to create communications which will assist in coordinating FIR staff, consultants and volunteers participating in an FIR field response. Provide necessary information to Responder Manager for response specific Responder Guide. Work with appropriate FIR staff to identify and secure essential supplies, equipment and forms for a response.
- On-site logistics: Ensure all appropriate resource needs have been identified, properly requested, catalogued, and secured. Continually reassess stock of supplies and equipment on hand and restock as necessary. Responsible for ensuring that food, communication, and medical needs of the response team have been met. To ensure that facilities have been identified and secured, supplies ordered and secured, and field transportation needs met. Work with other agencies to coordinate resources, personnel and equipment to ensure adequate coverage.
- Post-response: Ensure all supplies and equipment are decontaminated, inventoried and stored appropriately. Supervise appropriate maintenance schedule for all gear and equipment. Replace or repair any damaged, lost or donated items.
- Work with ACG Fleet Manager and Transport and Equipment Coordinator to ensure vehicles, trailers are registered and insured and all technical equipment are appropriately maintained and in a state of readiness for deployment
- Acquire supplies, track expenses and manage inventory.
- Research new personal and technical equipment and make recommendations to the Disaster Response Director to enhance cache.
- Work with Disaster Response Director to ensure regular trainings and refresher courses for team members on the proper usage of equipment.
- Work with partner agencies that house our shared equipment to maintain vehicle and equipment inventory and arrange joint trainings on that equipment.
- Attend and present at Professional Development trainings and conferences as needed.
- Other duties as required
- Undergraduate degree required.
- Excellent communication skills
- Excellent organizational skills with strong attention to detail
- Excellent computer and database skills
- Ability to manage multiple tasks efficiently
- Excellent interpersonal and written/verbal communication skills
- Must work well in a team setting, as well as function independently as needed to complete projects
- Ability to manage competing priorities
- Three years administrative and/or coordination experience.
- Field or Emergency Response experience required.
- Logistics experience required.
- Animal handling experience a plus.
- Knowledge of Microsoft Office suite (Word, Excel, PowerPoint, etc)
- Basic Incident Command Certification – IS 100, 200, 300, 700, 800 Logistics Section Chief Certification preferred
- Must be a self-guided, and highly motivated individual; ability to work with minimal supervision
- Frequent travel required, up to 50% at times but travel on each incident may not be necessary
- Must occasionally lift or move up to 35 pounds
- Work after-hours and on weekends required as necessary.
Our generous benefit package includes the following for full-time employees and (if qualified, we offer domestic partner coverage!) Medical, Dental, Vision, STD, LTD, 401(k), Flexible Spending Accounts (FSA), Transit checks, Tuition Assistance Program, Training Seminars, EAP, 50% hospital discount, Vacation, Sick, Personal & Company Holiday time off