Jobs at ASPCA

Accounts Payable Coordinator

Department: Accounting and Finance
Division: Infrastructure
Location: New York, NY

Job Summary:

The Accounts Payable Coordinator is responsible for the processing of all invoices and ensures timely and accurate payment of invoices in accordance with ASPCA’s policies and procedures. This position will also assist the Accounts Payable Manager in the reconciliation of Accounts Payable related balance sheet accounts.

Job Responsibilities:

Ensures the validity and accuracy of all vendor invoices and credit memos received.
Ensures that all submitted requests for payment have proper back-up documentation, accurate account coding, and required signatures for approval.
Responsible for reviewing invoices for proper General Ledger coding and classification (i.e. fixed asset, work-in-progress, prepaid expense, service contracts) as well as application to proper accounting period.
Responsible for administering and reconciling the corporate charge accounts (American Express, Gas Cards, Staples, etc).
Responsible for the review of invoice allocations and updating allocations based on updated figures.
Responsible for the processing of inventory-related invoices and the related distribution of inventory-related items.
Responsible for invoice processing by matching invoices and packing/receiving slips.
Responsible for entering invoices into the MAS90 system accurately and on a timely basis.
Processes invoices for payment in accordance with vendor payment terms, taking advantage of all purchase discounts.
Run check register and match invoices to reports.
Handles special check requests as required.
Responsible for reviewing new vendors requests for appropriate documentation and maintaining the vendor demographics and terms in the MAS90 system.
Verify vendor statements to the Accounts Payable open trial balance.
Assist Accounts Payable Manager in identifying and resolving account discrepancies by investigating documentation. Research vendor accounts and answers vendor inquires; maintain good relations with vendors.
Assist Accounts Payable Manager in the monthly and year-end closing process.
Responsible for providing Accounts Payable records for the annual audit.
Assist in the recordkeeping and filing of all Accounts Payable documents.
Assist with the preparation and review of the 1099 forms and reporting at year-end for timely and accurate distribution and filing.
Other duties as assigned.

Education:

Associate or Bachelor’s degree in accounting is required. BA is preferred

Experience:

Minimum of 4+ years relevant work experience in an accounting environment.

Knowledge Requirements:

Knowledge of Accounts Payable procedures in a computerized environment.
Familiarity with generally accepted accounting principals (including proper period recognition) and controls for audit compliance.
Understanding of the importance of proper documentation.
Must be proficient in mathematics.

Skills Requirements:

Knowledge in the use of software applications including Excel and Word. Knowledge of MAS90 a plus.
Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information.
Ability to establish and maintain effective working relationships.
Must be detail-oriented and be able to work in a meticulous, thorough and detailed manner.
Ability to work in a fast paced environment.
Ability to handle highly sensitive information and maintain strict confidentiality.

Benefits:

Our generous benefit package includes the following for full-time employees and (if qualified, we offer domestic partner coverage!) Medical, Dental, Vision, STD, LTD, 401(k), Flexible Spending Accounts (FSA), Transit checks, Tuition Assistance Program, Training Seminars, EAP, 50% hospital discount, Vacation, Sick, Personal & Company Holiday time off.